Hunters Ridge of New Bern Homeowners Association
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Meeting Minutes

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17 Apr 19
PresidentRick McKeithanYes
Vice PresidentJoe CadoretteYes
Recording SecretaryHeather ChuckYes
Board MemberJim DavisNo
Board MemberJohn GriffinYes
Board MemberTricia HarkerYes
Board Member Freddie KruskeYes
Board MemberDick McCartyNo
Board MemberEd PittmanYes

Meeting Called to Order at 6:33pm. 
Read/Summary Review of Minutes for March 20, 2019 Meeting. Topics were: a) Front Entrance; b) Flags; c) Architectural Requests {Brigadoon (approved pool), Barksdale (requested fence variance), Iverson (partially downed tree), Wingate (cracked sidewalk)}; d) Financial reporting; e) Duke Energy; f) Road Conditions; and g) Mailboxes.
Old Business
Front Entrance - The maintenance company will be contacted to address the dead bushes near the breaker panel in the center of the island. They will be removed and replaced. The bushes by Stony Brook will be cut back behind the curved wall. The junipers will be removed and replaced with sod. The green space on Brices Creek Road, first focusing on one side of the entrance and then the other, will be addressed. These efforts will be phased to be have the costs incurred in increments. A Motion was made by Joe Cardorette to proceed as described above, it was seconded by Rick McKeithan, and all Board members agreed. Motion passed.

Flags - The flags need to be replaced. Tommy will do so and submit a reimbursement request. The Vice President has impressed upon Tommy the need to ensure that the flag is flown at half-mast when appropriate. If this is not accomplished on the next appropriate occurrence, the Vice President will collect the key. At that point another volunteer will undertake this task in order to ensure the flag is flown more consistently with this honor in the future. 
Architectural Requests
Barksdale Lane - The Architectural Committee was asked for their determination of the proposed fencing variance on xxx Barksdale Lane. The Committee recommended that the fence be brought into compliance or removed. TJS will be instructed to send a letter of violation to the homeowner, regarding the barrier/fence out of compliance. A draft of the letter will be prepared by the Architectural Committee. 
Iverson - Additional discussion was held regarding homeowners on Iverson where a partially downed tree is concerning the adjacent neighbor. A question was raised about whether the homeowner leaving the partially downed tree as is, present a conflict with the Covenants. The determination is there is nothing in the Covenants that would require the homeowner to remove the tree.
Wingate - A complaint was raised to TJS regarding the condition of the sidewalk (crack) at 212 Wingate. Freddie Kruske volunteered to assess the request. 

Duke Energy - Discussion regarding the pads for Duke Energy transformers and electrical boxes, several of which are sunken in the ground or rusted was raised. Duke was contacted by Rick McKeithan regarding the concerns. 
Discussion/Action on Paving & Mailboxes – TABLED until the next meeting.
Old Business – Still Pending
Minutes of the Annual Meeting held on January 30, 2019 are not yet available for review. The Board was pleased with the meeting and the attendance of the Guest Speaker. 
New Business
Discussion on new Request for Temporary Building on Iverson, requirements for temporary or non-permanent structures as defined in the Covenants was addressed. It appears that the requirements have been met and the builder (MasterBuilt) has historically shown its awareness of the HOA requirements as well. 

Financial Reporting - Joe Cadorette reviewed the HOA financials, including balances. Additionally, the number of homeowners with delinquent accounts has dropped to 26. TJS will be requested to address the remaining delinquencies.

Pond - Dragonfly Services provided photographic evidence of repairs and a sinkhole that need to be addressed. Those images were shared with the Board. Possible contractors were identified to be shared with TJS as they issue the work for competitive bidding. 

Pressure Washing – The need for pressure washing the entrance walls was raised. It has not been performed in the last few years and is due for maintenance. Potential contractors were identified and Ed Pittman will draft a bid for TJS to issue.  

Motion to Adjourn made by John Griffin and seconded by Joe Cadorette.
Meeting Adjourned at 7:35pm

20 Mar 19
PresidentRick McKeithanYes
Vice PresidentJoe CadoretteYes
Recording SecretaryHeather ChuckYes
Board MemberJim DavisYes
Board MemberJohn GriffinNo
Board MemberTricia HarkerNo
Board Member Freddie KruskeYes
Board MemberDick McCartyYes
Board MemberEd PittmanNo

Meeting Called to Order at 6:34pm. 
Motion to commence meeting. 
Old Business
Jim Davis made a motion to approve the minutes of the meetings for November 14 and December 7, 2018 and January 16 and February 20, 2019. Motion was seconded by Joe Cadorette. The question of Joe Cadorette’s continued role as Vice President was raised and the Board President Rick McKeithan shared that motion was carried at the last meeting on February 20, 2019. The minutes of the February 20, 2019 will be corrected to include that action.  
Discussion on the Front Entrance
It was noted that 1) bushes are dead near the breaker panel, 2) bushes by Stony Brook need to be cut back behind the curved wall (where the large tree downed in the Hurricane was), 3) junipers can be removed and replaced with sod, 4) landscapers will continue to address the green space on Brices Creek Road, first focusing on one side of the entrance and then the other.
Flags
Continued concerns about the flags not being flown at half-mast when it has been appropriate to do so was raised. Joe Cadorette volunteered to locate the key in order to ensure the flag is flown more consistently with this honor in the future. 
Architectural Requests
The request from the residents at xxxBrigadoon Ct. to install a pool and fence in backyard was approved by the Architectural Committee and Board. 
For the benefit of the new members of the Architectural Committee, background information on a specific property with a pending request for a temporary variance for fencing was discussed. The summary facts are as follows: a) The homeowner has participated in a pattern of interacting with the adjacent neighbor in a verbally aggressive manner, especially when sporting (basketball) activities are active at the neighbor’s property; b) After the same homeowner’s removed the backyard fence, the adjacent neighbor (in an effort to alleviate some of the listed concerns) installed a fence on their property; c) That fence currently exceeds the height allowed in the Covenants; d) The adjacent homeowner has also planted greenery along the fence line in an effort to encourage the privacy to de-escalate issues with the offending neighbor; e) The adjacent homeowner has sought a variance during this process; f) To date the HOA Board has determined that absent the Architectural Committee, the appropriate interim process was been to keep pending (since August 2018) the request for a temporary variance of 2 – 3 years (time to allow the greenery to mature to provide the needed privacy); and, g) Now that the Architectural Committee, is available, with proper authority to make a recommendation is in place, the Board is forwarding the pending request for temporary variance for review to the Committee.
Additional discussion was held regarding homeowners on Iverson where a partially downed tree is concerning the adjacent neighbor. A question was raised about whether the homeowner leaving the partially downed tree as is, present a conflict with the Covenants. 
Also noted were concerns about another homeowner, with unleashed dogs that have wandered/entered other neighbors property, and these dogs bark significantly.
Old Business – Still Pending
Minutes of the Annual Meeting held on January 30, 2019 are not yet available for review. The Board was pleased with the meeting and the attendance of the Guest Speaker. 
New Business
Complaint
A complaint was raised to TJS regarding the condition of the sidewalk (crack) at 212 Wingate. Freddie Kruske volunteered to assess the request. 
Financial Reporting
Joe Cadorette reviewed the HOA financials, including balances and recent payments. Additionally, he raised that 31 homeowners are delinquent in making the annual payment. TJS will be requested to address the delinquencies. Some in attendance at the meeting did not receive an annual bill, Rick McKeithan volunteered to address TJS regarding this issue.
Duke Energy
Discussion regarding the pads for Duke Energy transformers and electrical boxes, several of which are sunken in the ground or rusted was raised. 

Road Conditions
Discussion on paving issues in the roads and cul de sacs was also raised and Freddie Kruske and Rick McKeithan agreed to meet with the State DOT District Mgr, Chip Hughes and Denny to address.
Mailboxes
Discussion regarding the condition of mailboxes was also raised, as was possibly making a couple for a charity auction. Jim Davis and Ed Pittman to survey all mailboxes and then have TJS issue letters to repair/replace as required. Additionally, they will review the cracks and potholes in the road during that same assessment effort. 
Motion to Adjourn made by Joe Cadorette and seconded by Dick McCarty.
Meeting Adjourned at 7:05pm

Monthly Meeting: February 20, 2019
Attendees:
TitleName In Attendance
PresidentRick McKeithanYes
Vice PresidentJoe CadoretteNo
Recording SecretaryJim DavisYes
Board MemberJohn GriffinYes
Board MemberTricia HarkerYes
Board MemberDick McCartyNo
Board MemberEd PittmanYes
Guest(s)
Resident (s)Cliff & Heather ChuckYes

Meeting Called to Order at 6:30pm. 
Motion to commence meeting. 
Old Business
Minutes of the Annual Meeting held on January 30, 2019 are not yet available for review. The Board was pleased with the meeting and the attendance of the Guest Speaker. 
An unnamed resident continues to violate the Covenants and the Board unanimously agreed to have TJS Properties issue a letter to correct the violations. 
The request from the residents at xxxBrigadoon Ct. to install a pool and fence in backyard is still pending approval by the Architectural Committee. The Board will make efforts to expedite approval. 
New Business
Rick McKeithan agreed to continue to serve as President.  
Correction raised at 3/20/19 meeting: Prior to the February 20, 2019 HOA Board meeting, Joe Cadorette expressed a willingness to continue in his role as Vice President and the Board during the February 20, 2019 meeting endorsed his continued service.
Ed Pittman agreed to continue to lead the efforts to address the needed debris removal near the entrance, the ongoing appearance of the entrance, and the Junipers.  
John Griffin agreed to serve as Finance Chairperson.
Heather Chuck agreed to serve as the Recording Secretary at future meetings.
Motion to Adjourn
Meeting Adjourned at 7:15pm

Hunters Ridge HOA
Minutes January 16, 2019
6:39pm Attending Ed, John, Dick, Joe, Jim
Reviewed Lawn Maintenance agreement
Discussed parking issues blue truck and blue auto
If we have any items to go on the agenda they are to be sent directly to Rick
Joe made a motion to set aside funds to have lawn maintenance to clean up debris
between duplexes along Brice' s Creek Rd
Adjourned 6:58pm


Hunters Ridge HOA
Minutes December 7, 2018
Attending: Rick, Joe, John, Dick, Ed, Jim Past minutes reviewed Jul, Oct, Aug motioned to approve minutes by Jim, seconded by John to terminate contract with Schalling due to non performance of duties. Joe made motion second by Dick Joe made a motion and do not pay for month of Nov seconded by Ed Atlantic Coast and New Bern Farm & Garden two firms that have offered to do maintenance Annual meeting of Hunters Ridge subdivision January 30, 2019 7pm at 1705 Old Cherry Point Rd, New
Bern, NC 28562
Ed made a motion for New Bern Farm & Garden for a three contract at $500 per month seconded by Dick Proposal sent to HOA by Joe Cannon up of New Bern Farm & Garden & Landscape
Motion by Dick to pay Aron Arnette $225 for consultation . Seconded by Joe
We need to take back variances & reviews need an architecture review committee in place & do this appeal process Approved for done time cleanup due to storm damage from Brice's Creek Rd along Barrington Rd to
Stony Brook and Pebblebrook Dr Names to those who are willing to serve on board John motion by Joe seconded by Dick Rick motion by Joe seconded by Ed Joe motion by Ed seconded by Rick Tricia motion by Joe seconded by Dick

Hunters Ridge HOA
Minutes Nov. 14, 2018
Attending: Rick, Ed, John, Joe, Jim
Old Business
Have management firm to contact 3 other firms for lawn maintenance to submit contract from those firms. Cliff could be part of the three. Change minutes to correct the minutes of July 11, 2018 Third Wednesday of the month to be HOA Board meeting date Joe offered corrections to minutes of this past three Board minutes Ed spoke to Joe Cannon about Juniper work trying to get sod in place up front around the entrance sign January 30, 2019 is the annual meeting at 7pm Dec 19, is next board meeting date Rick will ask Fred to be on the architecture committee and we need to find more members for the
committee Adjourned at 7:26pm

Hunters Ridge HOA 
Minutes October 17, 2018
Attended: Rick, Joe, Tricia, Jim, John
Old Business: Maintenance by our contractor Brandon Stallings. Rick passed out agreement that Brandon signed. Rick mentioned a few issues and maintenance to the front entrance of Hunter’s Ridge.
Rick made motion and was seconded by Tricia to have our maintenance firm TJS to have others to look at cleaning front entrance areas
Rick mentioned multiple families living in one house. Like xxx Wingate also xxx Bargate
Ed Pittman will bring to Board info related to removal of Juniper
Joe made motion to table Late Dues notice till next meeting and was by seconded Jim Davis
Web Site Joe maintains our Web Site Motion made to have TJS pay the monthly fee and Joe will still maintain and manage site. Monthly fee is $9.99 a month to Homestead, Inc. John Seconded

HOA Meeting
8 August 2018
Meeting started 6:30PM
Present for meeting: Ed Pittman, Pick McKeithan, Joe Cadorette, Dick McCarty
Old Business
1) Looking into continuing problems with Lawn Maintenance, hope to speak with contractor this coming week.
2) Cliff Rudd has final billed TJS, we will ask them to hold the check until the return of the flags and décor items
3) New sign will start soon, demolition, will have a 5-year warrantee
4) we will change meeting date to the third Wednesday of the month, Motion by Rick, 2nd by Dick.
5) Juniper removal to start on 1 Sept. Discussion followed and will be held in abeyance
6)the board requested Joe to go to TJS and discuss the following; Start applying late fees to past due bills (HOA dues), have TJS issue bank statement in monthly report 
Meeting ended 7:02pm

Hunters Ridge HOA Meeting
July 11, 2018

6:40pm
All in attendance
Minutes approved as presented for April 25, 2018 and May 16, 2018
New Contract for front maintenance signed
Rudd contract stopped. Ed asked that we get itemized bill for plants, mulch and returned plants. Tabled till next meeting
Juniper removal will wait till Sept. Joe made a motion and approved $2,750 and sod put in place. 2nd Dick for all four corners
Front entrance sign as per drawing submitted
Ed and Jim will go see Don Baumgardner and ask who needs to approve the front entrance sign that doesn’t affect right of way which kind of warranty. Jim made a motion and Joe 2nd.
Joe temporary variance motion for 2 years for plants to go in & get established by Aug. 1 2018 till 2020 plus possible one year of addition if asked for. Dick 2nd.
TJS needs to be call delinquent dues. (for action, Joe)
Meeting adjourned at 7:47 Ed and Joe

Hunters Ridge HOA Monthly Meeting
May 16, 2018

Rick, Joe, John, Dick and Jim in attendance. Ed and Joe met with TJS, asking them to have (current lawn maint co) to come by and sign contract for lawn maintenance. Asked TJS to rebid for contract to remove the Junipers.
The Bank monthly statement not all payments are part of closing balance sheet. Non payments for annual dues is growing  
Front entrance sign Koty Wisner offered to have his firm bring to TJS an entrance sign using cedar shakes. His firm is Kustom Design Wood Works, 252 639 0575. Rick got a bid from firm that did brick work at entrance to his home. 
 Joe mentioned we should review meeting minutes from last meeting of HOA and then have them approved. Motion by Joe 2nd by Rick all were in favor.  
xxx owner needs to provide a drawing of what they built adjacent to their pool.  
Jim made motion to close meeting 2nd by Rick. 7:22pm

Hunters Ridge HOA Monthly Meeting
April 25, 2018
100% of Board Members in attendance.  
Started 6:28pm
Motion by Joe for Ed to be President 2nd by Dick,
Motion by Dick for Rick to be Vice President and Jim2nd and John to be Treasurer and Jim to be Secretary New slate of officer passed with all voting in favor.
Ed recommended treasurer will receive packet from TJS and look over , then bring forward to next meeting,  
 2nd Wednesday 6:30pm will be our regular monthly meeting.  
 We received two bids each to remove Juniper for regular lawn maintenance; neither company responded to each listed item on bid listing. We will ask TJS to go out for rebidding.  
We will discuss entrance sign at our next meeting…Areas 5 and 6 donated $3,000 to be used in paying for lawn maintenance area
After Rick gets info from Dynamic Sign we will review next meeting Tabled item four of this month’s agenda.  
 TJS Properties needs to improve their feedback and response to our HOA questions.
Tricia made motion to close meeting; 2nd by John. Motion passed at 8pm


HOA Meeting March 2018

1.TJS is supposed to have sent to xxx a letter inviting them to the meeting to present their case (and request a variance). The letter that we had discussed was not mentioned in order for them to not feel that it was a done deal. I will bring a draft letter to the meeting to review whether they attend or not they attend.
2.There is construction underway on Wingate Drive without any approval. I brought this to TJS’s attention.
3.I have gotten no word about bids for the grounds work( 3 bids from community). I will call TJS tomorrow.
4.TJS was supposed to follow up on the sign cleaning and Dragon Fly (for pond maint).
5.We need to talk about a different meeting night in order for Tricia Harker (Board Member) to be able to attend.
6.We need to see where we stand on dues payment from TJS.
7.We need to review the past minutes and current financials.

HOA Jan.15, 2018
$17,000 Approx amount in our Spending account
Our new management agency has been able to get addresses info from Management Services
Letter of dues that are to be paid should go out this week. New firm serving our HOA is TJS Properties Inc
Dues for year 2018 will be $162, Our annual meeting will be Feb27 2018
Maintenance contract is being developed
Board after discussing request of lot 107. All members voted in favor of motion to deny. Letter from board will be sent to lot owners by TJS Properties
Meeting ended at 7:32

HOA Meeting
18 Sept 2017
Meeting started 6:30PM
1.Motion to accept bid of $955 for annual maintenance by Dynamic Renovations to twice a year maintain front entrance sign. Seconded and passed unanimously.
2. Ed P. stated the honorarium of $75 was sent for remembrace of Thomas Ragland.
3. Letter was sent to Grant a variance for columns and gate at 102 Brigadoon Ct
4. Rick McKeithan voted to fill remaining term of Tom Ragland.
5. We have first rights on Barkside Ln. lien resolution.
Joe made motion to provide lawyers court cost foreclosure at minimum cost to HOA want to legal cost Davis 2nd.
6. Request was made for a second time to send xx Barkside a request to move trailers. Motion, seconded and vote carried. Mgt Srvs will send letter.
7. Give extension to xx Bargate Dr. if they agree to pay on-time. Joe made motion $180 and no late fee Rick made motion passed. 
Balance as of $20,466.99 August 31, 2017  
Meeting ended 7:25pm

HOA Meeting

21 August 2017 6:29pm
Ed, John, Tom Lamm, Joe, Jim
1.After discussion, a motion was made to accept TJS Properties contract for HOA property management and make transition on Jan 2018 for a one-year contract fee 15% of $162 (dues)
Joe will call and clarify any questions from Board. Joe made motion, second by John. 
2.Concerning variance about gate and column, we should we place restriction on any fence in front of that property in accordance with covenants.
Motion by Joe, second by Tom
Use to have architectural review committee they would review and make motion to send on to full board at next monthly meeting. Board has final approval
Several names came up for consideration. 
3. Mr. M. requested a Fence variance at end of Wingate 6 feet tall 25 feet on sides
Motion approved pending a written request.

HOA
June 19 2017 
Those attending Ed Pittman, Joe Cadorette, John Griffin, Tom Ragland, Dick McCarty, Jim Davis 
Not attending Tom Lamm
Ed discussed eight non paid dues as of June 18
We discussed prior meeting minutes. They will be available at the next meeting.
Ed mentioned management Services person doing our work has left agency.
Need letter going to lot an owner regarding the parking of three trailers/boats on the property and to an owner for mailbox.
The gate at owner needs to be addressed
Dragon Fly needs to be done monthly
Set up an account with Dragon Fly 
Lawn Maint contract extension for this year due to the non bid by Management Services
Work did not get done by our contractor who is no longer there. Tina said she could not be at tonight’s meeting. 
House of Southern Property Mgt does not want to be first choice Orsus not interested
Ed said we need a management services contract
We need additional advice on outstanding past dues. We should take it to next step, have lawyer investigate the lien on property; Joe made motion and Dick seconded 
Ed supported we need an audit 
Ed asked if our income taxes had been filed (complaint document , and others, not sure about this)
Jim Davis and Dick McCarty form a committee to look at mailboxes and landscaping
Ed will meet with Management Services to discuss the items that Kari did not take care of before she left.
HUNTER’S RIDGE OF NEW BERN 
HOMEOWNER’S ASSOCIATION, INC.
*****
HOA Meeting  
April 2017
Those attending Jim Davis, Ed Pittman, Joe Cadorette, Tom Ragland
It was clarified that $5,000 be used to fund the capital improvement fund now and 10% each year thereafter 
Ed passed out copy bid documents for landscaping and lawn maintenance in common areas.
Dragon Fly Pond Works a proposal for annual fees to change pond care from quarterly to monthly and catch up payment
Ed said no meeting with delinquent dues members yet 
14 lots owners have not paid their 2017 annual dues. Management Services told us 1 owner is in violation of covenants. Meeting closed Next meeting June 19th 
*****
HOA Meeting
20 March 2017 Tuesday 6:25 PM
Prior minutes approved as presented.
Ed mentioned year to date finance issues
Late fees $90
Bad check $25
$19,579.20
Expenses to date $2,300 
Landscape $3,450
Major fee for expenses $7,959.19
Net $11,616.00
Balance $28,263.98
Officer Elected: President Ed Pittman, Vice President, Joe Cadorette, Recording Secretary Jim Davis, Financial Officer John Griffin.
Ed Mentioned Management Services Software changes Ask Joe to negotiate on agreement
Discussed sidewalks
Discussed contract with Lawn Maint
Status of Dues for future we discussed non owner occupied House Rental
Joe made motion seconded, by Tom Ragland that 10% of budget goes to a Capital Improvement account
Closed meeting Motion by Jim Davis, seconded Tom Ragland
Those attending Tom Ragland, Jim Davis, Dick McCarty, Ed Pittman Joe Cadorette
****
MINUTES OF MEETING February 13, 2017
Meeting called to order at 6:05 pm at the Fire Station
In attendance: Ed Pittman, Jim Davis, Joe Cadorette, Tom Lamm, Tom Ragland, Dick McCarty
Old Business:
1.Meeting minutes for Sept, Oct, Dec, and Jan 9 were typed, submitted, and approved by quorum. 
2.Tabled from Closed door meeting on 26 Jan, 2017. We will request a written proposal for services Management Services for their rate increase.
3.Sidewalks - The board discussed the information made available by Sumrell Suggs Attorneys and work has been completed by the state maintenance. We will ask Mgt Svs for 3 bids to complete the repairs.
Barkside needs to be looked at for maintenance.
There is a current issue with one sidewalk, we are in deliberation to correct it.
4.There is one outstanding debt that was discussed at the lawyer’s office, that is in work.
New Business
5.Joe C. made a motion due to the surplus of funds, the 2018 HR HOA dues be dropped by 10%. Dick Mc 2nd and the vote was unanimous. 
6.The election of HR HOA Board of Director Officers.
Ed Pittman – President
Joe Cadorette – Vice President
John Griffin – Treasurer
Jim Davis - Recording Secretary
7.A discussion of mailboxes was held. Pros and cons of past experience and how they do tie the community together.
8.New structures are being built in the neighbor without HOA approval. We will consult with the lawyer after the motion was made by Ed and seconded by Dick Mc. 
9.For the use of the Fire Dept by the HR HOA, Joe C made a motion to honor the Fire Dept with $125 from general funds. Dick Mc 2nd the motion and the vote was unanimous.
*****
MINUTES OF MEETING January 9, 2017

Meeting called to order at 6:05 pm at the Fire Station

In attendance: John Griffin, Ed Pittman, Jim Davis, Joe Cadorette, Tom Lamm, Tom Ragland, Dick McCarty
Old Business:
1.Plats of the subdivision were delivered to Sumrell Suggs Attorneys, awaiting the results.
2.Refunds and balances owed to Mgt Srvs/ Homeowner. Will discuss with Kari.
3.The annual meeting will be held on 26 January 2017 and 630pm and the Fire House. Board will have a short meeting at 545pm prior to the main meeting.
New Business:
1.Board would like all info discussed with Phases 5&6. Request info from Dick Cranston prior to his move from the subdivision. CC, BCC board members
The next meetings will be February 13, 2017, and 13 March, 2017 at 6:00pm at the Fire Station
Meeting adjourned at 651pm
*****